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Quick Start Guide for Portal (Mall) Sites

This is strictly meant as a quick start to get you up and running in short order and does not go into all the features and options available in AthenaGoldTM software.

Note:  Popup stoppers must be disabled to use this software. We use popup windows in the software!

If your web site is not showing yet the first thing you will have to do is configure it.

Step 1:

Domain Name

If you already have a domain name and it has generated through the internet, then in your browser (Internet Explorer 6 is recommended for proper display of admin menu) enter your domain name followed by /admin  - like this: http://www.yourdomainname/admin

This will bring up your login screen. Use admin for both the name and password - you can change this later.

Assigned Number

If you are waiting for your domain name and are using a number assigned to you temporarily, then in your browser (Internet Explorer 6 is recommended for proper display of admin menu) enter your assigned number followed by /admin/ - like this: http://assignednumber/admin/  Don't forget the trailing slash.

This will bring up your login screen. Use admin for both the name and password - you can change this later.

IMPORTANT: if using assigned number, after logging in your browser will display page saying "Page Cannot Be Displayed" - this is normal - click your back button on your browser and your admin menu page will load. (Once you start using your domain name this will not occur)

Step 2:

In Portal Configuration Section click on Portal layout.

In Portal Template section click on select - a popup window will display available mall layouts - choose one by clicking the select link under it. The template you selected will appear on the right side of the window - when it appears there click submit. The window will close.

Back in the Portal Template screen the image of your selected layout will appear. Below the image there is a dropdown box. From the choices in this dropdown box choose either home or index (some templates use home and others use index). You are choosing the page that will be your index page on the mall site.

After doing this click apply. Your page will refresh.

Then on the right side of the window in the Portal Status section click Regenerate Portal.

By clicking the Regenerate Portal you are rebuilding your web site and including any changes or updates you have added.

IMPORTANT: Whenever you make changes to your mall pages you should regenerate the portal to make these changes appear on the web site. If you forget to do it, as a failsafe the software automatically regenerates the site every 24 hours.

Your chosen layout should now appear on your mall index page.

If you don't like the layout you chose simply repeat these steps to change to a different layout.

Please Note: Should you decide to change your layout after you have added content it may or may not all transfer to the new template - each template is different and while pages may be similar, if the variable fields are different then some content may not transfer and you will have to add it in again after changing templates. Check Your Site Carefully. As a failsafe if you do change templates and find too much of your content missing you can change back to your original template where all your content was, and the software will restore it.

Step 3:

Adding Content:

To add content to your mall go back to your admin menu and in the Portal Configuration choose Portal Content.

This will open the content editor for the mall pages. Here you can add your content.

Step 4:

In the Portal Configuration choose Portal Preferences. Here you will enter email addresses for different areas such as billing, sales, alerts, etc..

Step 5:

Setting Administrator:

In the admin menu go to the Tools section

Click on Administrators. A new window will open listing Portal Administrators.

Here you can set up accounts to allow multiple persons to have access to maintain the web site and the software. NOTE: Anyone who has Administrator status has full access to all areas of the web site and the software....choose your administrators carefully.

In this window you will see only one entry.

In the Name column you will see "admin (this is you)". Click on name.

The fields are as follows:

Name:  this is the name used in the login screen

Password:  this is the password used in the login screen

Full Name:  this is the full name of the Administrator

Expires: here you set the amount of the time this administrator will have access - leaving blank will grant unlimited time - read instructions on this window for limiting the time frame.

You as the main administrator:

You should add your full name to the Full Name field and leave the Expires field empty.
The default Name and Password are set to admin/admin.  You should change these and record them somewhere where you will be able to retrieve them if you forget them.

NOTE: if you change the Name and Password and you need support you will have to provide support team with these each time you request support or the support team will not be able to access your software to assist you. Support will not respond to an request for help if these are not included.

To add a new Administrator:

In the Portal Administrators screen you will see the word New at the end of the Sort By field. Click on word New

This will open a popup window where you can add a new Administrators Full Name and assign this administrator his own unique Name and Password. Set the expiry field as require (instructions are in the popup window)

Step 6:

Setting up Accounts for Mall tenants

In Admin menu go to Hosting and Billing

Click on Accounts

Click on New Accounts located at the end of the Sort By field.

In the popup box fill in all fields to set up a new account. When done click continue and the software will close the popup and refresh the Accounts page and add the new account.

Clicking on the name in any of the columns will open another screen and give you access to the Account Profile where you can see information about the account holder including passwords. You will also have access to sites assigned to this account, bills for this account, and statistics for the account.

Step 7:

Hosting Plans

You need to set your rental plans for your tenants. You can set up multiple plans for different rental amounts as well as different sized stores and/or with extra benefits such as subscription enabled.

In your Admin Menu in the Hosting and Billing Section click on Hosting Plans.

Click on New Plan located at the end of the Sort By field. A popup window will open called Hosting Plan.

You will need to fill in the following fields.

Name:  Give your plan a name.

Description:  Give your plan a short description.

Monthly Price:  Give this plan a monthly price.

Enable Commerce:  If this plan includes eCommerce capability (shopping Cart) then checkmark the box. Leaving the box empty will limit the stores using this plan to only informational sites (no shopping cart)

Extra Storage Increment (mb): You can set increments for adding extra space to a store in increments of megabytes.

Price of each increment (mb): Set the price for the increment in the above field.
Traffic (mb/month): If you want to limit a stores bandwidth enter the limits here.

Extra Traffic Increment (mb/month): You can set increments for adding extra bandwidth to a store in increments of megabytes.

Price of each increment: Set the price for the increment in the above field.

Billing Frequency (months): Set the billing frequency here.

To edit a plan click on the plans name in the Name column of the Hosting Plans page.

Step 8:

Setting up a New Store

There are 3 places to do this.

1. In step 6 above you could click on a hosted account and then lick on Sites in the left menu and in the resulting Hosted Sites window you can click on New Site located at the end of the Sort By field.

2. In Admin Menu in the Hosting and Billing Section click on Hosted Sites. Click on New Site located at the end of the Sort By field. This opens a popup window called New Site.

3. In the Admin Menu - in the Hosting and Billing Section - click on the New Site Icon.

The following fields need to be filled in:

Owner: place the tenants name should have already set up the account for this tenant - if you haven't do it now before proceeding. The dropdown in this section will list all account holders (tenants) and you select from the list the name of the account this new site is to be assigned to.

Name: This is the name of the store such as: John's Auto's, Crafty Things, Tri-County Realty, etc..

Virtual Directory: This the folder name that the store will be assigned. From the above examples you would use something similar to these: johnsautos, craftythings, tricountyrealty, OR: johns, crafty, tricounty. MUST be all in lowercase and no spaces.

Description: A short description that appears under the store listing on the index page if you choose to have stores listed on the index page.

Store type: Choose real store or demo

Initial Template: Choose from the dropdown list an appropriate template for the store - this can always be changed at a later time by the store owner in his admin menu (Recommended NOT to choose the MST template as an initial template)

Time To Live (days): you can set a period of time for the store to live - set to "0" (zero) for no expiration - clicking on the "dot" between the up and down arrows will set to zero.
Hosting Plan: Choose from the dropdown list - if the dropdown is empty then you haven't set up your hosting plans yet - do this now before proceeding.

Chosen plan allows ecommerce ?: This is configured from the Hosting Plan chosen

Enable Subscription: Check mark the box to allow this store to have subscription capability - store must also have eCommerce capability enable to use subscription.

Billing Cycle: Select billing cycle from the dropdown box

Billing Amount (per cycle): Set your rent for the tenant here. Note: If you have chosen the monthly billing cycle enter the monthly amount. If you chose the quarterly billing cycle enter the monthly amount times 3. If you chose the yearly billing cycle enter the monthly amount times 12.

Per-Transaction Fee: You also have the ability to charge the store owner rent based on a fee  on each sale from the store. You set the fee per order here - leave at "0.00" if you are not using a per-transaction method of store rental.

Order Percentage: You can also charge a tenant rent based on a percentage of the sales the store generates. If you have this type of agreement with the tenant enter the percentage here.

Billing Currency: Choose the billing currency to be used for the tenant's payment of store rental.

Skip First-Time Setup Wizard: You have the option to force the new store tenant to use the Site Setup Wizard when setting up the new store. If you want to skip the wizard and allow the new tenant to bypass the wizard for initial set up of the store then checkmark the box. (It is advisable to have them use the wizard unless they have had some previous experience setting up a store with AthenaGoldTM.

Include this store in Mall Listing: You can choose whether to have the store listed on the index page in the store listings. Select Yes and the store will be listed. Select no and the store will be hidden.

When finished click Submit and wait to return to the Hosted Sites window which will refresh to show the new site.


Site Templates:
This section gives you access to the templates installed and used by the software on your site. From this section you can add, delete, modify, etc., the templates. While AthenaGoldTM. has numerous safeguards built into it, be very careful what you change in this section until you become more familiar with the software and read the template instructions (these are forthcoming very shortly).

E-mail Templates:
Here you will find the email templates used by the software. These templates can be edited BUT if you decide to edit them only change text content and be very careful not to change the fixed variables in the template.

Multimedia Library:
This is your mall library area for images, Flash files, Sound files, Video files.

Here you can:
- upload single files,
- upload multiple images in a zip file (the software will unzip them and add them to the library),
- delete images,
- view each image in a full view,
- move images to different categories,
- add and edit categories for the library

Each store has their own Image Library.

Files Library:

This section is for downloadable files.

You can make these files available for download in the Mall's Pages. Click on the Get Links icon next to each file to get the code to paste in the pages. In that screen you will also be able to associate a file to a product, so the file can only be downloaded after that product has been purchased.

Protected FIles:  All download files that are for purchase only and marked as such in the software will become subject To AthenaGold TMsoftware's protection to prevent theft through passing of download address, and are further protected by software generated download key that prevents download theft.


Here you can set the categories for the mall, stores, image libraries, templates, etc.., including sub-categories under a main category.

Putting your mouse on the icons will tell you the purpose of the icon.

One final note:

There is an upgrade icon in the Tools section. This is the button you will click when notified there are updates available. After you do an upgrade it is MANDATORY that you regenerate the mall by going to the Portal Configuration section of the Admin Menu and clicking on Portal Layout and then in the Portal Status section clicking on Regenerate Portal. (WARNING: After clicking regenerate - if you close the regenerating window before you see Close appear in the window, your site will be in total disarray - DON'T close the window until the software tells you to do so!)

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